PAYROLL-VOID V/W VOUCHER SCREEN
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Main Page → Payroll Vendor Withholding → Documentation → Maintenance → Void Vendor Withholding Voucher
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What This Process Does
- Places the amounts from the voided Vendor Withholding electronic voucher back in the Deduction Description Accounts.
- Balance sheet accounts are affected (credits cash and debits deductions/benefits payable).
- Updates Electronic Transfer number in the Bank Reconciliation module by creating a negative, offsetting transaction with a description of VOIDED TRANSACTION.
Best Practices
- Normally the fiscal period on the range screen is the current period.
- Pre-Year and Post-Year months are not applicable with Vendor Withholding vouchers because they only affect balance sheet accounts.
Void Vendor Withholding Voucher
- HR → Payroll Vendor Withholding → Maintenance → Void Vendor Withholding → Void V/W Electronic Transfers
FIELDS | Opt. | Rec. | Req. | Description |
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Bank ID | |
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Load Bank ID on the original voucher to be voided |
Vendor ID | |
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Load the Vendor ID for the voucher |
Electronic Number | |
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Enter the electronic number that should be voided |
Electronic Date | |
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Enter the date on the electronic voucher |
Fiscal Year | |
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Load the current Fiscal Year (Year will default from the default fiscal year set up in Financial Management) |
Fiscal Month | |
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Once the Vendor ID is selected the fiscal month will change to the current month set in Financial Management |
Override Current Month | |
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Required to select boolean if current fiscal month in Financial Management is not set to the current month and need to enter a different month |
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- Click on Save and view audit report to verify voucher; If correct, cancel and set flags and if incorrect cancel and then cancel again to abort.
- Run Vendor Withholding Distribution (VW Distribution) and Post Activity located under the Void Vendor Withholding menu; NOTE: On the VW Distribution range screen, must turn on the option to Select When Bank Rec Updated True, since the void process automatically updates Bank Rec.
- The amounts from the voided Vendor Withholding voucher will be placed back in the Deduction Description Accounts; A new voucher can be created or refunded back to employee(s) depending upon the reason for the void.