PAYROLL-VOID V/W VOUCHER SCREEN

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Main PagePayroll Vendor WithholdingDocumentationMaintenance → Void Vendor Withholding Voucher


Contents



What This Process Does


  • Places the amounts from the voided Vendor Withholding electronic voucher back in the Deduction Description Accounts.
  • Balance sheet accounts are affected (credits cash and debits deductions/benefits payable).
  • Updates Electronic Transfer number in the Bank Reconciliation module by creating a negative, offsetting transaction with a description of VOIDED TRANSACTION.


Best Practices


  • Normally the fiscal period on the range screen is the current period.
  • Pre-Year and Post-Year months are not applicable with Vendor Withholding vouchers because they only affect balance sheet accounts.


Void Vendor Withholding Voucher


  • HR → Payroll Vendor Withholding → Maintenance → Void Vendor Withholding → Void V/W Electronic Transfers


FIELDS Opt. Rec. Req. Description
Bank ID
Load Bank ID on the original voucher to be voided
Vendor ID
Load the Vendor ID for the voucher
Electronic Number
Enter the electronic number that should be voided
Electronic Date
Enter the date on the electronic voucher
Fiscal Year
Load the current Fiscal Year (Year will default from the default fiscal year set up in Financial Management)
Fiscal Month
Once the Vendor ID is selected the fiscal month will change to the current month set in Financial Management
Override Current Month
Required to select boolean if current fiscal month in Financial Management is not set to the current month and need to enter a different month
Opt. = Optional  Rec. = Recommended  Req. = Required


  • Click on Save and view audit report to verify voucher; If correct, cancel and set flags and if incorrect cancel and then cancel again to abort.
  • Run Vendor Withholding Distribution (VW Distribution) and Post Activity located under the Void Vendor Withholding menu; NOTE: On the VW Distribution range screen, must turn on the option to Select When Bank Rec Updated True, since the void process automatically updates Bank Rec.
  • The amounts from the voided Vendor Withholding voucher will be placed back in the Deduction Description Accounts; A new voucher can be created or refunded back to employee(s) depending upon the reason for the void.
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