PAYROLL-VOID V/W CHECK SCREEN

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Main PagePayroll Vendor WithholdingDocumentationMaintenance → Void Vendor Withholding Checks


Contents



What This Process Does


  • Places the amounts from the voided Vendor Withholding check voucher back in the Deduction Description Accounts.
  • Balance sheet accounts are affected (credits cash and debits deductions/benefits payable).
  • Updates check number in the Bank Reconciliation module, by setting the Voided flag on the original transaction, zeroing out the Check Amount and populating the Voided Amount field.


Best Practices


  • Normally the fiscal period on the range screen is the current period.
  • Pre Year and Post year months are not applicable with Vendor Withholding vouchers because they only affect balance sheet accounts.


Requirements


  • To void a voucher it must have been distributed and updated to the Bank Reconciliation module.
  • The Reference ID in the Check File in Bank Rec must be the same as the Vendor Identification in the vendor withholding voucher being voided.
  • The check being voided cannot have been reconciled (cleared) in the Bank Rec module.


Void Vendor Withholding Checks


  • HR → Payroll or Payroll Vendor Withholding → Maintenance → Void Vendor Withholding → Void V/W Checks


FIELDS Opt. Rec. Req. Description
Bank ID
Load Bank ID on the original voucher to be voided
Check Number
Load the check number that should be voided
Check Date
Check date will populate when check number is loaded
Amount
Amount of check will populate when check number is loaded
Vendor ID
Vendor ID will populate when check number is loaded
Fiscal Year
Load the current Fiscal Year (Year will default from the default fiscal year set up in Financial Management)
Fiscal Month
Once the Check number is populated the fiscal month will change to the current month set in Financial Management
Override Current Month
Required to select boolean if current fiscal month in Financial Management is not set to the current month and need to enter a different month
Opt. = Optional  Rec. = Recommended  Req. = Required


  • Click on Save and view audit report to verify voucher; If correct, cancel and set flags and if incorrect cancel and then cancel again to abort.
  • Run Vendor Withholding Distribution (VW Distribution) and Post Activity located under the Void Vendor Withholding menu; NOTE: On the VW Distribution range screen, must turn on the option to Select When Bank Rec Updated True, since the void process automatically updates Bank Rec.
  • The amounts from the voided Vendor Withholding voucher will be placed back in the Deduction Description Accounts; A new voucher can be created or refunded back to employee.
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