PAYROLL-VOID V/W CHECK SCREEN
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Main Page → Payroll Vendor Withholding → Documentation → Maintenance → Void Vendor Withholding Checks
Contents |
What This Process Does
- Places the amounts from the voided Vendor Withholding check voucher back in the Deduction Description Accounts.
- Balance sheet accounts are affected (credits cash and debits deductions/benefits payable).
- Updates check number in the Bank Reconciliation module, by setting the Voided flag on the original transaction, zeroing out the Check Amount and populating the Voided Amount field.
Best Practices
- Normally the fiscal period on the range screen is the current period.
- Pre Year and Post year months are not applicable with Vendor Withholding vouchers because they only affect balance sheet accounts.
Requirements
- To void a voucher it must have been distributed and updated to the Bank Reconciliation module.
- The Reference ID in the Check File in Bank Rec must be the same as the Vendor Identification in the vendor withholding voucher being voided.
- The check being voided cannot have been reconciled (cleared) in the Bank Rec module.
Void Vendor Withholding Checks
- HR → Payroll or Payroll Vendor Withholding → Maintenance → Void Vendor Withholding → Void V/W Checks
FIELDS | Opt. | Rec. | Req. | Description |
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Bank ID | |
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Load Bank ID on the original voucher to be voided |
Check Number | |
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Load the check number that should be voided |
Check Date | |
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Check date will populate when check number is loaded |
Amount | |
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Amount of check will populate when check number is loaded |
Vendor ID | |
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Vendor ID will populate when check number is loaded |
Fiscal Year | |
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Load the current Fiscal Year (Year will default from the default fiscal year set up in Financial Management) |
Fiscal Month | |
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Once the Check number is populated the fiscal month will change to the current month set in Financial Management |
Override Current Month | |
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Required to select boolean if current fiscal month in Financial Management is not set to the current month and need to enter a different month |
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- Click on Save and view audit report to verify voucher; If correct, cancel and set flags and if incorrect cancel and then cancel again to abort.
- Run Vendor Withholding Distribution (VW Distribution) and Post Activity located under the Void Vendor Withholding menu; NOTE: On the VW Distribution range screen, must turn on the option to Select When Bank Rec Updated True, since the void process automatically updates Bank Rec.
- The amounts from the voided Vendor Withholding voucher will be placed back in the Deduction Description Accounts; A new voucher can be created or refunded back to employee.